Simple to start. Powerful enough to scale.
Five steps take you from scattered spreadsheets to a live asset register that keeps itself current. Here is the whole journey.
- 01
Bring your data
Start from whatever you have today — no clean-up project required first.
- Import assets and people from a spreadsheet in one pass.
- Register devices manually with serial, cost, vendor and warranty.
- Or let the Windows agent report machines in automatically.
- 02
Assign & organize
Connect every asset to the person, department and office responsible for it.
- Hand equipment to employees with a confirmation step — custody is acknowledged, not assumed.
- Group by department, office and category so lists stay navigable.
- Employees see their own equipment; administrators see what their role allows.
- 03
Track & maintain
The record stays current as the asset moves through its life.
- QR labels make any device identifiable with a phone scan.
- Warranty dates tracked per asset — Lenovo machines fill theirs in automatically.
- Repairs, servicing, transfers and returns are logged against the asset, never lost.
- 04
Analyze & control
Turn the register into answers for IT, finance and management.
- Dashboards for status, value, warranty exposure and upcoming needs.
- Reports export to CSV and Excel for whoever asks.
- Costs and financial figures visible only to roles entitled to them.
- 05
Retire with confidence
Assets leave the fleet without leaving the record.
- Disposal, donation or replacement captured with date and reason.
- The full custody and service history stays queryable forever.
- Replacement planning feeds from age, condition and warranty data.
And once it's set up, Pio takes the night shift.
These run automatically — no one has to remember them.
- Lenovo warranty dates pulled straight from the manufacturer.
- Warranty alerts at 90, 60, 30, 15 and 7 days — escalating as dates close in.
- Unconfirmed handovers and pending invitations chased automatically.
- Agent-reported machines kept fresh without anyone typing specs.
Every asset walks the same eight stages.
A strict status flow means a device can never be in two states at once — and never disappears between them.
01
Purchase
Cost, vendor and warranty captured at the start.
02
Register
A permanent record with serial, QR label and specs.
03
Assign
Handed to a person, team or location — receipt confirmed.
04
Track
Location, condition and custody always current.
05
Maintain
Repairs, servicing and downtime logged against the asset.
06
Transfer / Return
Moves between people and offices, never off the record.
07
Report
Value, spend and exposure visible to finance and IT.
08
Retire
Disposal or replacement recorded with the full history kept.
See it with your own equipment.
Bring one spreadsheet and we'll walk you through the whole journey on a call.